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How do I go about bookkeeping for my restaurant?

How do I go about bookkeeping for my restaurant?

Handling the finances of a bustling restaurant can seem daunting due to so many complexities that might come to mind when you think about it, but with a systematic approach to bookkeeping, you can keep your financial house in order. Here’s how to get started:

We will cover the following topics:

  1. Set Up Your System
  2. Record Daily Sales
  3. Track all transactions
  4. Categorize Expenses
  5. Monitor Growth and Decline
  6. Reconcile Regularly
  7. Monitor Cash Flow

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By the end of this blog post, you will have a better understanding of how to do bookkeeping for your restaurant and why it is essential for your success.

Bookkeeping for a restaurant

Set Up Your System

Firstly, decide whether you’ll use traditional ledger books or modern accounting software. If you would like to save time, money, and resources then you should consider using a software that can streamline processes and reduce errors, BrandDrive is one good option you should consider.

Want a free live demo? Schedule one with our sales team.

Record Daily Sales

Recording daily sales is crucial to understanding your restaurant’s operations. Accurate sales record is the foundation of effective bookkeeping. A POS system is crucial to automating and making this process seamless, including providing the right insights.

Select a POS system that is user-friendly for employees and customers and that integrates with your accounting software. BrandDrive POS data allows you to see your financial performance in real time.

Track All Transactions

Every penny that enters or exits your restaurant must be accounted for. From purchasing ingredients to paying staff, meticulous record-keeping is crucial. With BrandDrive, you can record and track all your business transactions easily.

No money is allowed to sneak out

Money sneaking out

Categorize Expenses

Divide expenses into categories such as food supplies, beverages, labor, and utilities. This simplifies tracking and identifying cost-saving opportunities. If you love to know what is going on at every point in time in your business easily without having to spend so much time, categorizing expenses is going to help you easily keep track of that over time.

Monitor Growth and Decline

By all means ensure you are constantly looking at your restaurant analytics to know the product (s) making the most sales, and the product (s) declining in sales. You can access all of your business growth insights using BrandDrive.

Reconcile Regularly

Reconcile your books with bank statements monthly to catch discrepancies early on. With BrandDrive, reconciling all your business transactions and financial statements is as simple as toggling just two buttons.

Monitor Cash Flow

Stay on top of how much cash you have on hand. Equally important it’s essential for managing day-to-day operations and planning for the future. Don’t lose track of how money is flowing through the business. This is simple using BrandDrive; just click on generate cash flow and all of that information will be available to you.


In conclusion, bookkeeping for your restaurant is a vital and complex task that requires your attention and care. By following the steps and tips in this blog post, you can improve your bookkeeping and set up your restaurant for more success and profitability.

BrandDrive is a bookkeeping app that can help restaurant owners with their bookkeeping and accounting needs. For us, it’s all about making business management and operations easy and faster. 

Smart Bookkeeping

Smart Bookkeeping

Invoicing, Quotations & Accounting

Point of Sale & Inventory

Point of Sale & Inventory

AI Powered Retail Engine

Payment Solutions

Payment Solutions

Global payments & Virtual Cards



Online Store & Payments Pages

Business Intelligence

Business Intelligence

Data Driven Insights for Growth

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